BUY BETTER

Sourcing the right products at the best price is half the secret to successful sales

PURCHASE ORDER PROCESSING

Purchase Order Processing provides simple control for straightforward purchase orders, goods receipt and supplier returns.  Giving a simple, solid foundation for recording purchases from local suppliers with short lead times

 

PURCHASING HIGHLIGHTS

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BUILD A BASKET OF ITEMS TO BUY

Add products to a basket from stock lists, searches and product records to quickly turn into purchase orders

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ENTER QUANTITY HOW YOUR CUSTOMER BUYS

enter quantity by item, length, area, volume, pack or specification, all from one line of entry

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BUILD THE REAL COST OF BUYING PRODUCTS

Track on-costs against purchase orders and forward contracts.  Each with its own currency and calculation method, and then spread across order lines by volume, value, area or fixed

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SPOT VITAL TRENDS INSTANTLY

Use in customer, supplier and product analysis to see who is buying what and when

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KNOW WHAT'S IN STOCK AND WHERE

Accurate physical, allocated and free stock, which can be taken down to length specification, lots and locations

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KNOW YOUR BUSINESS WITH CUSTOM DASHBOARD

See all your key information in one place. Get a real-time view of your sales, purchases, credit control and operations

MORE PURCHASING FEATURES

UPLOAD SUPPLIER PRICE LISTS

Simply upload supplier price list spreadsheets to compare buy prices between suppliers and prompt to reorder quantities at better prices.

LIVE STOCK PICTURE WITH FUTURE ORDERS

Enquiry of a product shows the future orders split into bulk Contract commitments, goods On-Order and shipments In-Transit.  Users can drill down into the purchases that make up those figures

SUGGESTED REORDER REPORTING

Sales and usage figures, fed into forecast algorithms give both the current stock holding in weeks, and a suggested re-order report.  The suggested re-order report groups products by preferred supplier, showing products that will definitely require replenishment and additional products from that supplier that may be ordered to make up a minimum order value

SUPPLIER PRODUCT LOOKUP

See the products you buy from a supplier with stock and usage figures.  Add items to the basket to make into a purchase order.

AUTOMATICALLY CREATE BACKORDERS FOR SHORT DELIVERIES

When the quantity delivered is less than the original purchase order quantity the system will offer the user the choice of automatically creating a back order, or cancelling the balance.  The new back order will retain the original order number with a suffix

ON COSTS

Record the additional costs associated with getting stock in yard.  Account

MULTI-CURRENCY

Choose the currency for each purchase order with live currency rates.

FORWARD CONTRACTING

Forward Contracting provides more advanced features for specific importing requirements.  It is used to monitor the progress of contracts through all their stages until completion, including the building of on costs and currency details as required.

 

FORWARD CONTRACT FEATURE HIGHLIGHTS

CALL OFF FROM BULK CONTRACTS

Bulk contracts show a commitment you have made without impacting on your ‘good for’ value with the supplier.  They also make it easier to generate the contracts as call offs.

MULTIPLE SHIPMENTS PER CONTRACT

One Forward Contract can have multiple shipments.  Each shipment retains the original Contract number, with a suffix.

LINK CONTRACTS TO SALES ORDERS

A Forward Contract can be set with an ‘available for sale’ date (defaulted to contract date).  After this date any sales orders can be linked to these contracts.  Users can view all the sales linked to a contract and see the remaining free stock.  This can be used as a prompt for customer delivery on receipt of the goods either in yard or on the Quay.

SHIP WITH BILL OF LADING NUMBERS

On receipt of Ship’s papers the Bill of Lading numbers may be added to the product lines.

PRODUCE DOCUMENTATION FOR SHIPPER, MILL, HAULIER, QUAY AND CUSTOMER FROM SINGLE JOB

The processing of just one job (contract, shipment or receipt) can trigger the production of all the documentation to the shipper, mill, haulier, quay and customer.  These documents can be of multiple formats and sent via print and post and e-mail

ON COSTS

On-costs help build a true cost of getting the materials into stock.  Each on-cost can be in a separate currency, initially be a budget value until a suppliers invoice arrives, and be apportioned across the goods lines by volume, area, weight, fixed or value.

MULTI-CURRENCY

The currency of a contract is set by the supplier, but can be changed.  The rate is initially derived from the live currency rate table, but can be amended when the currency is purchased to be at that specific rate.

NEXT STEPS

GET IN TOUCH

We love chatting to people about their businesses, and how we might help.  We will always give an honest opinion on whether UT400 is a good fit for your business - it doesn't help either of us if not.  Feel free to give us a call, ping through an email, or complete the form below to start the conversation.

TRY THE FREE DEMO

We get it – we probably wouldn’t believe us either. But we’re so confident that you’ll find UT400 easy to use, we’ll give you access to it for free, with no obligation.

Try UT400 in your own time, with no pressure from a sales rep, just send us your details. We’ll be in touch with a system login, and you can discover the revolutionary ease of UT400 for yourself.

BOOK A GUIDED DEMO

Want someone to show you UT400 with a demonstration tailored to your business?  We can arrange a 1-2 hour online demonstration walking through how the system works for a business like yours.  We can setup sample products to make it more relevant as well.

Contact us to book in a suitable meeting time. 

TRY UT400 FREE

Contact us to get browser login details to try UT400 for yourself, on the demonstration system.

01202 861606

Peartree Business Centre, Cobham Road, Ferndown, BH21 7PT, United Kingdom

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