PURCHASE ORDER PROCESSING
Purchase Order Processing provides simple control for straightforward purchase orders, goods receipt and supplier returns. Giving a simple, solid foundation for recording purchases from local suppliers with short lead times
BUILD A BASKET OF ITEMS TO BUY
Add products to a basket from stock lists, searches and product records to quickly turn into purchase orders
ENTER QUANTITY HOW YOUR CUSTOMER BUYS
enter quantity by item, length, area, volume, pack or specification, all from one line of entry
BUILD THE REAL COST OF BUYING PRODUCTS
Track on-costs against purchase orders and forward contracts. Each with its own currency and calculation method, and then spread across order lines by volume, value, area or fixed
SPOT VITAL TRENDS INSTANTLY
Use in customer, supplier and product analysis to see who is buying what and when
KNOW WHAT'S IN STOCK AND WHERE
Accurate physical, allocated and free stock, which can be taken down to length specification, lots and locations
KNOW YOUR BUSINESS WITH CUSTOM DASHBOARD
See all your key information in one place. Get a real-time view of your sales, purchases, credit control and operations
MORE PURCHASING FEATURES
UPLOAD SUPPLIER PRICE LISTS
Simply upload supplier price list spreadsheets to compare buy prices between suppliers and prompt to reorder quantities at better prices.
LIVE STOCK PICTURE WITH FUTURE ORDERS
Enquiry of a product shows the future orders split into bulk Contract commitments, goods On-Order and shipments In-Transit. Users can drill down into the purchases that make up those figures
SUGGESTED REORDER REPORTING
Sales and usage figures, fed into forecast algorithms give both the current stock holding in weeks, and a suggested re-order report. The suggested re-order report groups products by preferred supplier, showing products that will definitely require replenishment and additional products from that supplier that may be ordered to make up a minimum order value
SUPPLIER PRODUCT LOOKUP
See the products you buy from a supplier with stock and usage figures. Add items to the basket to make into a purchase order.
AUTOMATICALLY CREATE BACKORDERS FOR SHORT DELIVERIES
When the quantity delivered is less than the original purchase order quantity the system will offer the user the choice of automatically creating a back order, or cancelling the balance. The new back order will retain the original order number with a suffix
Record the additional costs associated with getting stock in yard. Account
Choose the currency for each purchase order with live currency rates.
Forward Contracting provides more advanced features for specific importing requirements. It is used to monitor the progress of contracts through all their stages until completion, including the building of on costs and currency details as required.
FORWARD CONTRACT FEATURE HIGHLIGHTS
CALL OFF FROM BULK CONTRACTS
Bulk contracts show a commitment you have made without impacting on your ‘good for’ value with the supplier. They also make it easier to generate the contracts as call offs.
MULTIPLE SHIPMENTS PER CONTRACT
One Forward Contract can have multiple shipments. Each shipment retains the original Contract number, with a suffix.
LINK CONTRACTS TO SALES ORDERS
A Forward Contract can be set with an ‘available for sale’ date (defaulted to contract date). After this date any sales orders can be linked to these contracts. Users can view all the sales linked to a contract and see the remaining free stock. This can be used as a prompt for customer delivery on receipt of the goods either in yard or on the Quay.
SHIP WITH BILL OF LADING NUMBERS
On receipt of Ship’s papers the Bill of Lading numbers may be added to the product lines.
PRODUCE DOCUMENTATION FOR SHIPPER, MILL, HAULIER, QUAY AND CUSTOMER FROM SINGLE JOB
The processing of just one job (contract, shipment or receipt) can trigger the production of all the documentation to the shipper, mill, haulier, quay and customer. These documents can be of multiple formats and sent via print and post and e-mail
On-costs help build a true cost of getting the materials into stock. Each on-cost can be in a separate currency, initially be a budget value until a suppliers invoice arrives, and be apportioned across the goods lines by volume, area, weight, fixed or value.
The currency of a contract is set by the supplier, but can be changed. The rate is initially derived from the live currency rate table, but can be amended when the currency is purchased to be at that specific rate.
GET IN TOUCH
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